Corporate Car Rental System
Corporate car rental with negotiated rates, long-term leasing and centralized billing.
Travel Policy Management
Rules by segment, days and city
Negotiated Rate Management
Corporate pricing with Hertz, Avis, Europcar and local suppliers
Central Billing
Cost center, project and driver reports
Product Features
- Short- and long-term rental
- Segment-based policy rules
- Cost center and project tagging
- Contracted supplier prioritization
- Multi-language corporate panel
- Insurance packages and ancillaries
- SAP SuccessFactors, Workday, AD integration
- SAP Concur export
- Out-of-policy booking alerts
- Detailed spend reports
- Manager approval panel
- Employee mobile app
API Integrations
Integrate with leading service providers in the industry.
Why Us?
- Price engine highlighting negotiated rates
- Long-term rental savings reports
- Central billing efficiency
- SSO and AD integration
- Insurance and ancillary management
- Real-time KPI dashboard
- CRM and support module
Corporate car rental: from search to approval
The cars, prices and company records in the videos are sample data.
Search by office and time
Staff search by pick-up office, a different drop-off office if needed, pick-up and drop-off date and time, and driver age. Offices come from the agency's car rental locations: airport or city.
Offers marked against policy
Every offer is marked against the traveller's policy and the best value gets its own tag. If an out-of-policy offer is picked, a reason is asked and the trip goes for approval.
Terms on every offer
Class, transmission, fuel, seats and bags, plus the daily km allowance, extra-km price, deposit and free cancellation show on every offer. The price is shown as the total for the rental.
Filters and sorting
Filter results by class, transmission, fuel and policy status, and sort them by price.
Vehicle class rule
The policy lists the vehicle classes allowed for car rental. A violation goes for approval, only informs, or is blocked, as the rule says.
Price tolerance at approval
The car price is re-quoted at approval. If the difference is within the tolerance set in the approval flow, it is purchased; if not, the request goes back for approval.
The company's rules apply here too
What the company manager sets up in the portal works for this product too.
Travel policy
A policy applies to the company, a branch, a department, a title grade or a person; each rule blocks, sends for approval or only informs.
Approval flow
Requests pass sequential or parallel levels by amount band, with a time limit, reminder and escalation per level; nobody approves their own request.
Budgets
Period budgets per branch or department show actual, committed and remaining amounts; on overrun: warn, ask a reason, send for approval or stop.
Trip file and reports
Items, service fee and documents sit in the trip file; spend, policy compliance and approval times are reported and exported to Excel, CSV or PDF.
Frequently Asked Questions
Request a Demo
Request a free demo to see the corporate portal up close and how it fits your company structure.
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